Wildcat Terms & Conditions for Forest School 

This document outlines the following procedures. 

• Booking and cancellation 

• Health & Safety 

• Confidentiality and Data Protection 

• Feedback & concerns 

Booking sessions 

All sessions are sold via the online shop. During term time, sessions are available in a series  (block) to be paid in full to secure your place, this cost is inclusive of all equipment and resources  for participants. 

Cancellation 

Wildcat Forest School will continue facilitating sessions in all weathers, except those considered  to pose an adverse risk, such as high winds or thunderstorms. If a severe weather warning is  issued by the Met Office we will endeavour to inform carers/parents at the earliest possible  convenience, in the event of a session being cancelled. Most likely the day before the session, by 8pm. Allowing you time to make alternative plans with your Saturday. In the event of a session  being cancelled due to adverse weather a 50% refund for the session will apply. (please check  your email for any communication from Wildcat if severe weather warnings are issued, before  travelling to the site). 

In the unlikely event of a session leader having to cancel due to illness or unforeseen  circumstances the session will be rescheduled or a full refund for that session will be arranged.  

Cancellation by Parent/Carer 

All sessions are non-refundable. Term time sessions are booked in blocks, any sessions not used within the term will be considered to have expired. We want to offer flexibility as we know plans can change, so you don’t have to tell us which sessions you’ll be missing in advance, but if you can it would be very helpful. 

Medical Forms 

A medical form must be completed for each child attending Forest School. These are available to  complete online by following the introductory email sent out by your FS Leader. It is really  important that you complete these medical records at least 48 hours before the commencement  of the Forest School session(s) for which you have booked.  

As a parent/carer it is your responsibility to update us with any relevant information regarding  your child’s health and wellbeing. This will ensure the safety and enjoyment for all participants  attending forest school.

Asthma Inhaler/EpiPen/Insulin 

It is really important that any relevant medication that you or your child requires must be  brought with you to any session for general preventative measures or in case of an emergency.  Consent to administer medication will be given in relevant medical forms as mentioned above. If  a child arrives for a session without their medication, then the session Leader reserves the right to  refuse entry (for the protection of both child and staff/volunteers). 

Nut Free 

Wildcat forest school is a nut free environment, if you want to pack a snack for your child to bring  with them, make sure it does not contain nuts. 

Appropriate Clothing for Participants 

Clothing yourself and/or child adequately for outdoor learning is crucial to enjoying your experience in the woods. The following checklist is to help you prepare your child for their Wildcat experience. You must ensure your child has the essential items below, we suggest packing a bag  with these items including a bottle of water. 

Essential Clothing 

• Long sleeved T-Shirt or shirt 

• Fleece, hoody or jumper 

• Long trousers & waterproof trousers 

• Good warm/thick socks 

• Waterproof shoes, boots or wellies 

• Waterproof coat, hat & gloves 

Unsuitable clothing 

• Short sleeved T-shirts 

• Shorts 

• Leggings 

• Sandals, Crocs or similar 

The items listed under unsuitable do not offer adequate protection against the wear and tear of  

the outdoors leaving your child’s skin exposed to brambles, nettles, scrapes, grazes & ticks. 

Safeguarding 

We have a safeguarding policy and procedure followed by all staff & volunteers; it is available to  parents/carers on request. If you have any concerns relating to the welfare of a child, then please  do contact us in the first instance. However, you can refer directly to the Children’s Services or  the Police if you feel a child is in imminent danger. Wildcat Forest School practitioners cannot  promise confidentiality to a child in the event of a disclosure, it is our legal obligation to record  and share a disclosure appropriately to the referral team. 

Protecting your privacy 

Any personal information stored electronically is password protected and will only be used for  planning and preparation of sessions and will not be shared with any 3rd parties. Any paperwork with personal info relating to adults or children attending sessions will be stored securely until an  appropriate time when they are no longer required and will be disposed of/destroyed sensitively. 

Use of photos and digital recording media 

We take the privacy of all participants seriously. We would like to take photographs and short  video clips during the Forest School sessions to create marketing materials and to share  achievements and experiences within the Wildcat community. As the parent/carer we respect any decisions/preferences you make regarding use of digital media. We simply ask you to complete the digital media consent option along with the medical form before a series of sessions, to state your preferences. 

Feedback and Concerns 

We encourage all participants to give us feedback about their experience. We want to be  approachable and encourage you to talk to us about any concern relating to your time with us at  Wildcat Forest School. We appreciate that sometimes it can feel difficult raising concerns, we  really want to listen and help where we can, please contact us via email or phone if something is  bothering you or speak to us in person.